Committee Job Descriptions

 

THE ROLE OF THE CHAIRPERSON/INTERNATIONAL DELEGATE

1. As International Delegate attend and represent the UK and its UK members at all International business meetings of ASCN.
2. Establish the views of the UK members and act as their spokesperson by written response and verbally.
3. Submit a written report on the UK’s membership and the countries activities to the pre Congress board meeting of ASCN and for inclusion in the international report journal.
4. Maintain electronic database UK membership.
5. Call and chair a National Annual General Meeting.
6. Prepare and submit an Annual Report at the Annual General Meeting
7. Initiate and support working parties and research projects within ASCN on a national basis.
8. Act as ambassador for the organisation and promote ASCN nationally.
9. Work with other Honorary Officers and conference organisers in organising the National Conference.
10. Endeavour to progressively move the organisation forward to meet the needs of the UK members, national trends and policies in Stoma Care.
11. Contribute to pre election meeting with applicants for in committee positions
12. Chairperson must inform committee in advance of unavailability (eg holidays).
13. Email responses continue, CC to all and prompt (time span given) with same title.
14. All matters discussed within committee are confidential.

International Delegates
1. Be a full member of the World Council of Enterostomal Therapists (WCET)
2. Be elected by his/her country for a period of 2 years, the term of office to commence at the conclusion of the General Business Meeting and concludes two (2) years later.
3. Attend biennial WCET business meetings as the international representative.
4. Act as a spokesperson for his/her country’s national group at meetings.
5. Attend all WCET business meetings during the congress period to vote on agenda issues.
6. Submit a biennial report on the function of enterostomal therapy nursing in his/her country which will be posted on the website.
7. Promote membership of the WCET to all enterostomal therapy nurses in his/her country.
8. Submit each year one article, case study or item of interest from his/her country for the WCET Journal.
9. Circulate to members all agendas, minutes and documents relevant to WCET meetings.
10. Encourage and submit nominations for members in his/her country to serve on the WCET Executive Board or standing committees.
11. Work in consultation with his/her national group to select who will next represent the group as the International Delegate and advise the Secretary of the result 90 days prior to the congress.

THE ROLE OF THE VICE CHAIRPERSON
1. Deputise for Chairperson when necessary.
2. Assist Chairperson to organise committee meetings.
3. Publicise and promote the philosophy and organisation aims of ASCN nationally.
4. Prepare publicity material for consultation with the other Honorary Officers.
5. Initiate and support working parties and research projects within ASCN on a national basis.
6. Act as an ambassador for the organisation and promote ASCN nationally and conference organisers..
7. Work with the other Honorary Officers in organising the National Conference.
8. Responsible for liaising with conference organisers in planning exhibition for National Conference.
9. Endeavour to progressively move the organisation forward to meet the needs of the UK members, national trends and policies in Stoma Care.
10. Contribute to pre election meeting with applicants for in committee positions.
11. Chairperson must be informed in advance of unavailability (eg holidays).
12. Email responses continue, CC to all and prompt (time span given) with same title.
13. All matters discussed within committee are confidential

THE ROLE OF THE HONORARY TREASURER:
1. Maintain records of all receipts and payments, cheques issued and membership subscriptions. Maintain monthly spreadsheet records.
2. Correspond with International Secretariat regarding membership subscriptions.
3. Correspond with bankers and external examiner and ensure all accounts remain in credit.
4. Ensure all income has been received and expenditure is appropriate.
5. Appoint an external examiner following consultation with other Honorary Officers.
6. Ensure that ASCN UK has charitable cover for fundraising purpose.
7. Prepare an Annual Report, to include audited accounts, to be presented at the Annual General Meeting.
8. Assist the other Honorary Officers and conference organisers in organising the Annual Conference
9. Forward all requested payments/reimbursements to chair/Vice Chair for approval.
10. Reimburse/payment of invoices to be completed within 10 working days
11. Contribute to pre election meeting with applicants for in committee positions
12. Chairperson must be informed in advance of unavailability (eg holidays).
13. Email responses continue, CC to all and prompt (time span given) with same title.
14. All matters discussed within committee are confidential
15. Appoint an auditor.

THE ROLE OF THE HONORARY EDUCATION OFFICER:
1. Represent UK at International level by taking an active role on the education committee of WCET.
2. Circulate all communication regarding education to ASCN UK members.
3. Liaise with educational establishments within UK regarding stoma care courses.
4. Responsible for leading and formulating in the organisation of the programme content incorporated into the UK annual national conference.
5. Prepare an Annual Report to be presented at the Annual General Meeting.
6. Liaise with nursing press both nationally and internationally regarding the publication of relevant written material.
7. Act as proof reader for specific journals, and/or delegate as appropriate to suitable ASCN UK members.
8. Assist the other Honorary Officers in organising the Annual Conference:-
– Collaboratively compiling suitable programme
– Liaison with speakers.
9. Responsible for resourcing relevant articles for BJN/GIN stoma care supplement
10. Provide encouragement support and direction to potential authors/presenters
11. Contribute to pre election meeting with applicants for in committee positions.
12. Chairperson must be informed in advance of unavailability (eg holidays).
13. Email responses continue, CC to all and prompt (time span given) with same title.
14. All matters discussed within committee are confidential

THE ROLE OF THE HONORARY SECRETARY:
1. Attend all meetings of ASCN UK and record the minutes of these meetings accurately and concisely.
2. Circulate all minutes to other Honorary Officers and Area Representatives for copying and circulation to all members in 17 areas within 30 days.
3. Retain copies of ASCN agenda, minutes and correspondence in appropriate Secretary’s file.
4. Inform Chairperson, other Honorary Officers, Area Representatives and link persons of any changes that may occur within membership lists.
5. Send out Area Representative proformas and collate data to present at the Annual General Meeting.
6. Prepare an Annual Report to be presented at the Annual General Meeting.
7. Assist the other Honorary Officers and conference organisers in organising the Annual Conference.
8. Liaise with Database Co-ordinator to ensure UK membership records are up to date.
9. Inform international secretaries of changes in address status of UK members and forward information to UK Chair to maintain UK database.
10. Contribute to pre election meeting with applicants for in committee positions.
11. Chairperson must be informed in advance of unavailability (eg holidays).
12. Email responses continue, CC to all and prompt (time span given) with same title.
13. All matters discussed within committee are confidential